What actions must a facility take if it ceases operations?

When a facility ceases operations, it is crucial to inform the director about record arrangements, as this ensures that there is a plan in place for the proper handling and safekeeping of the records. This action not only adheres to regulatory requirements but also protects the rights and privacy of the individuals whose information is contained within those records.

Communicating with the director is essential to establish a clear protocol for managing documentation—whether it involves transferring records to another facility, ensuring secure storage, or complying with legal obligations regarding record retention. This step helps maintain oversight in the closure process and ensures compliance with health regulations, which are focused on preserving the confidentiality and integrity of patient records.

Other possible actions, such as destroying records immediately or notifying only state authorities, may lead to breaches of confidentiality and legal non-compliance, while conducting further assessments can delay the necessary steps needed at the point of cessation. Therefore, proper communication regarding record arrangements is paramount in a facility's closure.